Foreign Travel

Purpose

The objective of the foreign Travel rule is to assist employee for travel and stay to overseas on Company’s business.

Scope

The scheme covers all employees of the company. Employees who are required to proceed on Foreign Travel shall be covered by the following rules

Mode of Travel

Designation	Class of Travel
All levels	Economy Class

All overseas journeys to any destination will be direct and no detour is permitted without the prior approval of Chairman or Board of Management, even if the cost of air travel is the same.
Employee is not allowed to extend his stay overseas for personal work even on leave without the prior permission of Chairman or Board of Management.

Schedule of Entitlements

Category A

Category B

(USA, Japan, Korea, Europe, China, Malaysia, Hong Kong, Singapore, Russia)

(Pakistan, Bangladesh, Indonesia, Thailand, Africa, Gulf)

Boarding/day

Lodging/day

Boarding/day

Lodging/day

With Bills

Without Bills

With Bills

Without Bills

With Bills

Without Bills

With Bills

Without Bills

Functional / Country head

Actual

USD 30

At Actual

USD 70

At Actual

USD 25

At Actual

USD 50

Others

USD45

USD 20

USD 150

USD 60

USD 40

USD 15

USD 100

USD 40

In case of travelling undertaken to countries not mentioned in the above list, the entitlement of category ‘B’ would be applicable.
All expenses for lodging/ boarding must be accompanied by vouchers and must be within the above limits for the countries mentioned.
Laundry expenses accompanied by vouchers will be reimbursed. However, looking into avoidable nature of laundry expenses, employees are expected to use this facility only in exceptional cases.
Entertainment of guests abroad as a part of business, accompanied by vouchers, shall be treated separately and not clubbed with the daily allowance for boarding.

Incidentals

All levels of employees traveling abroad will be covered with medical insurance which shall be ensured by the Admin dept.
The employee must submit his/her travel bills along with all supporting vouchers duly approved by the approving authority along with the balance amount in foreign currency to the travel desk within 7 days from the date of return in the prescribed format.
No attempt should be made to convert Indian currency expense to foreign currency expense for this purpose.
In View of the exorbitant rates of lodging abroad, employees should try to share accommodation, wherever possible. Where a few employees travel together, common expenses such as taxi charges, etc. should be consolidated and charged by one person only. Frequent travellers (abroad) will be issued with corporate cards for usage of expenses of Hotel / Restaurant etc.
Any unsettled tour advance shall be recovered in the subsequent month’s salary.
In case there are any unsettled balances to the debit of the employee then Admin Dept. will be intimated not to book any further tickets for subsequent travel.
Air/Rail Tickets, Hotel bills have to be attached to Travel Expense statement even where these are booked directly by the company.
Travel expense statement has to be filled in and submitted to the accounts Dept even where no cash advance for expenses is taken by the employee.